Health fairs can involve the whole community
A health fair is a great way to provide your community with healthcare information and to provide screenings for common disorders, such as diabetes, high blood pressure, high cholesterol and glaucoma. Here are some helpful steps to organizing one.
Instructions
1. Determine when and where and what you will offer health fair attendees. You need about six months lead time to plan the fair. You will also need to find a suitable location. If you decide to hold the fair outside, you'll need a nearby indoor venue in case of bad weather. You'll also need to determine your focus. Women's health, senior healthcare, family care and health screenings are popular topics and they are by no means mutually exclusive.
2. Line up your exhibitors. You will want to contact as many healthcare providers in your community as you possibly can to see if they would like to participate. You'll need to be able to tell them the fair hours and when they can arrive to set up, what to bring and so on. You may also offer opportunity to give talks and workshops if your fair will be having them.
3. Contact national health organizations for brochures and fliers. Organizations like the American Lung Association, The March of Dimes and the American Diabetes Association have brochures on the topics that concern them. They generally make them available in bulk for a modest cost or for free.
4. Plan the physical layout. With pen and paper or a drawing program like Visio, plan the location of exhibitor booths, refreshment area and lecture area. Be sure to note the location of electrical outlets. Make sure that each exhibitor gets a copy of the plan.
5. Create your publicity campaign. Write a press release that provides all of the essential information on your fair. Make sure that all local newspapers and radio and TV stations are sent a copy. Make yourself available for interviews. Follow up with phone calls. Enlist local businesses (possibly from among your exhibitors) to sponsor paid advertisements in local media.
6. Set up the fair the night before. Make sure that all tables and chairs are in place, and that projectors and public address system, if they are to be used, are functioning properly. On the day of the fair, work the floor, making yourself available to help and troubleshoot any problems.
7. After the fair work begins with a thorough clean up of the venue. In the days that follow send thank yous to volunteers and send another press release to media outlets describing the fair's attendance and accomplishments.
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